NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the 28th Annual General Meeting of REGENCY ALLIANCE INSURANCE PLC. will be held at the Conference hall, Ground Floor. The Zone, Plot 9 Gbagada Expressway, Gbagada, Lagos State. On Thursday the 2nd day of June 2022 at 11am.
To transact the following business:
- To receive the Report of the Directors, the Audited Financial Statements for the year ended 31 December 2021 together with the Reports of the Auditors and the Audit Committee thereon.
- To re-elect the Director retiring by rotation.
- To disclose the renumeration of Managers of the Company
- To elect members of the Audit Committee.
- To authorise the Directors to fix the remuneration of the Auditors.
To consider and if thought fit pass the following as Ordinary Resolutions:
6. To approve the remuneration of Directors.
In view of the prevailing circumstance and the Company’s concern for the safety and wellbeing of Shareholders, Employees, Clients and all Stakeholders and in compliance with the Guidelines of the Corporate Affairs Commission on the conduct of Public Companies Annual General Meetings by Proxy, the Company’s 28th Annual General Meeting shall be by proxy only. The number in attendance shall be limited to 20 people.
A member of the Company entitled to attend and vote is entitled to appoint a proxy to attend and vote instead of him. A proxy needs not be a member. A Proxy Form is attached to the Annual Reports and Accounts. The PROXY FORM can also be downloadedfrom the Company’s website www.regncyalliance.com HERE.
In compliance with the Corporate Affairs Commission’s Guideline, attendance at the 28th Annual General Meeting shall be by proxy only, shareholders are required to appoint any one of the underlisted persons as their proxy:
- Mr. Clem Baiye (Acting Chairman)
- Mr. Biyi Otegbeye (GMD/CEO)
- Mrs. Anu Shobo (Company Secretary)
For the Proxy Form to be valid for the purpose of the meeting, it must be completed and deposited at the office of the Registrars; Meristem Registrars and Probate Services Limited, 213, Herbert Macaulay Way, Yaba, Lagos not less than forty-Eight (48) hours prior to the time of the meeting.
The Proxy forms will be stamped at the expense of the Company provided they are duly completed and submitted as stipulated above.
CLOSURE OF REGISTER
The Register of Members and Transfer Books of the Company will be closed from Monday the 16th day of May to Friday the 21st day of May (both days inclusive) for the purpose of reviewing and updating the Register of Members.
Several Dividend remains unclaimed or are yet to be presented for payment or to be returned to the Registrar for revalidation. A schedule of members who have Unclaimed Dividend is attached to the Annual Report and Accounts, such members are advised to write to or visit the Company’s Registrar, Meristem Registrars and Probate Services Limited, 213 Herbert Macaulay way, Ebute Metta, Lagos, Lagos State.
RE–ELECTION OF DIRECTOR
In line with the provisions of the Companies and Allied Matters Act, 2020, Mr. Matt Aikhionbare, OON will retire by rotation and being eligible offers himself for re – election at the Annual General Meeting. His profile is contained in page 12 of the Annual Report and Accounts for the year ended 31st December 2021.
AUDIT COMMITTEE MEMBERS
In accordance with the provisions of the Companies and Allied Matters Act, 2020 any Shareholder may nominate another Shareholder as a member of the Audit Committee by giving notice in writing of such nomination to the Company Secretary at least twenty-one (21) days before the Annual General Meeting.
Please note the provisions of the Nigerian Code of Corporate Governance 2018, in respect of members of the Audit Committee are expected to have basic financial literacy to be able to read Financial Statements.
RIGHT OF SHAREHOLDERS TO ASK QUESTIONS
Shareholders have a right to ask questions not only at the Meeting, but also in writing prior to the Meeting. Such questions must be submitted to the Company Secretary or sent to email@example.com before close of work on or before Thursday the 26th day of May 2022.
E – ANNUAL REPORT
In addition to the posted Annual Report CDs, soft copy of the Annual Report will be mailed to all Shareholders who have provided their Email addresses. The soft copy can also be downloaded from the Company’s website www.regencyalliance.com or from the website of the Registrars, Meristem Registrars and Probate services http://www.meristemregistrars.com
LIVE STREAMING OF THE AGM
To ensure Shareholders, clients and other stakeholders who will not be attending the Company’s 28th Annual General Meeting physically watch the proceedings, the Annual General Meeting will be streamed live. Shareholders, clients and other stakeholders can log on to www.regencyalliance.com to watch the live streaming.
BY ORDER OF THE BOARD
DATED THIS 28th DAY OF APRIL 2022